Reporting and Renewal

Six Month Verification Forms

Clinicians are allowed approximately 35 days away from their site per service year with the NHSC; NHSC-approved service sites must verify and report to the NHSC any leave (e.g. annual, sick, holidays, continuing medical education) taken by NHSC clinicians. Report leave on the NHSC Six-Month Service Verification form.

Annual NHSC Site Survey

National Health Service Corps member sites are asked to complete the annual NHSC Site Survey, formerly known as the Uniform Data System (USD) Report. This is an annual federal reporting requirement for NHSC sites, as outlined in the Site Application Agreement.

NHSC sites who have had an NHSC clinician providing clinical service at any point between January 1 and December 31, 2010, and have not received Federally Qualified Health Center (FQHC) grant support (Section 330), are required to file an NHSC Site Survey. While individual site data are kept confidential, the results of this survey are used to:

• Manage and make improvements to the NHSC program;
• Report outcomes to Congress; and
• Provide aggregate feedback to all NHSC sites.

The NHSC is using an online survey format to collect data in the 2011 survey. Each NHSC site is required to identify a contact person who is primarily responsible for completing the Site Survey. The link to the 2011 Site Survey data collection tool was sent to your site contact in October 2011. If you have any questions, please contact 1-800-221-9393 or nhscsitesurvey@hrsa.gov.

Recertification

Some NHSC sites are required to be recertified every three years to maintain their eligibility. This may be done through the Customer Service Portal. Federal sites and sites that receive funding from HRSA as a Federally Qualified Health Center are not required to recertify as long as they continue to receive Federal funding and meet NHSC requirements.